For Solar & Renewable Energy Companies
Solar service software for PV installers and renewable energy teams.
Multi-phase installs, inverter monitoring, annual maintenance contracts, and warranty jobs — BeanRails handles the full solar service workflow for teams in Malaysia and Singapore.
14-day free trial · No setup fees · Built for MY & SG solar teams
Why solar teams switch
The four pain points every solar service business has.
BeanRails is built around the realities of running a solar PV and renewable energy service — not a generic field service template.
Install projects span weeks, not days
Solar installs run across site survey, design approval, install, inspection, and grid connection — each phase a multi-day job with its own crew. BeanRails handles multi-phase projects with linked jobs, dependencies, and per-phase billing.
Inverter monitoring and warranty work
Inverter faults trigger warranty claims against the manufacturer. BeanRails tracks inverter serial numbers, warranty terms, and inverter fault history per site, so the warranty job is filed with the right evidence.
Cleaning and maintenance contracts
Solar owners want panel cleaning, inverter checks, and performance reviews on a schedule. BeanRails handles annual maintenance contracts with automatic job generation and customer-facing service reports.
Performance reviews need data
Customers increasingly expect quarterly performance reports showing generation, savings, and any under-performing strings. BeanRails attaches performance data to each site visit and emails the report automatically.
Workflow
A typical solar install on BeanRails.
Site survey
Surveyor visits the property, captures roof measurements, shading, and existing electrical. Survey form completed on the phone.
Design & quote
Designer builds the system layout in BeanRails, including panels, inverter, mounting, and labour. Customer approves the quote.
Install crew
Crew-based job assigned. Materials pre-staged. Install proceeds over one to three days depending on system size.
Inspection
Independent inspection scheduled. Inspector verifies install quality and grid compliance. Photos attached to the project.
Grid connection
Utility submission and connection scheduled. BeanRails tracks the application and triggers the final invoice on connection.
Handover & maintenance
Customer receives the system docs and the maintenance contract kicks in. Annual service visits are auto-generated from here on.
BeanRails features for solar teams
The tools solar installers and service teams use most.
Job Scheduling
Multi-phase project scheduling with dependencies between phases.
Learn more →Mobile Field Service App
On-site surveys, install checklists, and inverter diagnostics from the phone.
Learn more →Work Order Management
Per-phase work orders with materials lists and crew assignments.
Learn more →CRM
Site records with system size, panel count, inverter serial, and install date.
Learn more →Quoting & Invoicing
Multi-phase invoicing — deposit on signing, progress billings, final on connection.
Learn more →Customer Portal
Customers view upcoming service, performance reports, and outstanding invoices.
Learn more →Use case
Multi-phase projects, billed correctly.
A solar install is not a single job — it is a project of four to six phases that span weeks. Each phase has its own crew, its own materials, and its own billing milestone. Most FSM software treats this as a spreadsheet problem. BeanRails treats it as a project: linked jobs with dependencies, per-phase progress tracking, and stage-gated invoicing.
The deposit invoices on signing, progress bills as materials are delivered and installed, and the final invoice lands the day the utility confirms grid connection. Each phase has its own margin report, so the office sees exactly which projects are profitable and which are running over.
And once the install is complete, the maintenance contract takes over: annual cleaning, inverter health check, performance review. BeanRails handles both halves of the business from the same customer record.
FAQ
Common questions about BeanRails for solar teams.
Does BeanRails handle multi-phase solar installations?
Yes. Each install is a project with linked jobs across phases — survey, design, install, inspection, grid connection. BeanRails schedules each phase with dependencies, tracks per-phase progress, and bills in stages.
Can BeanRails track inverter warranty jobs?
Yes. Every inverter is recorded with its serial number, install date, manufacturer warranty, and any fault history. Warranty jobs are filed with the right evidence — fault codes, photos, timestamps — and the resolution is captured for warranty claim reconciliation.
How does BeanRails handle annual maintenance contracts?
Annual maintenance contracts are set up once. BeanRails auto-generates cleaning visits, inverter checks, and performance reviews based on the customer's contract terms. Customers receive a service report after each visit, including performance data if available.
Can customers see performance reports online?
Yes. The customer portal shows upcoming visits, service history, performance reports (when integrated with inverter monitoring), and outstanding invoices.
How do you manage the install crew?
BeanRails supports crew-based dispatch — assigning a team to a job rather than a single technician. The lead technician closes the job and the office invoices based on the materials and labour captured against the job.
Does BeanRails integrate with inverter monitoring platforms?
Yes, via API. We integrate with major inverter monitoring platforms (SolarEdge, Enphase, Huawei FusionSolar, and others) so performance data flows into BeanRails automatically and can be attached to site visits.
Related
See BeanRails for other industries.
Run your solar business on one platform.
Try BeanRails free for 14 days. Multi-phase projects, inverter warranties, maintenance contracts, and customer service — without losing track.